Purchasing biweekly bulletin - 05/01/08
News |
State Contract Updates |
We Need Your Feedback |
General Information |
A Letter to Agencies
State Purchasing Professionals:
In General Administration’s efforts to maintain statewide accountability for procurement practices, we agreed to the concept of enterprise contracting. The Enterprise Contracting Team was formed to focus on high-dollar, complex and/or politically charged contracting opportunities.
The primary measure of success for enterprise contracting is whether state agencies are using the contracts to their fullest capacity. This measure requires us to identify potential off-contract expenditures and compare them against expenditures with state contractors. This helps us determine if state contracts are being maximized and identify areas where there might be room for improvement.
The raw data we review does not always produce a clear “yes” or “no” answer. In some cases it will be helpful for us to contact agencies’ purchasing managers to give us a better understanding of the data. By working together we can identify reasons for non-contractor expenditures, and at the same time determine ways we can better meet the needs of your agency.
As we increase accountability, we’ve been asked to share our data on the use of contractors with agency executives. This information may be shared with the Governor’s Management Accountability and Performance Team (GMAP) during quarterly meetings. It is critical for us to understand off-contract expenditures and articulate them in GMAP.
A lot of effort has gone into our enterprise contracting work. We want our contract suppliers to offer the best overall value to the state and we want to continue to create contracts that meet the needs of agencies. Thank you for your ongoing commitment to helping the Department of General Administration create and manage the best possible contracts.
Christine Warnock
State Purchasing Agent
Office of State Procurement
Department of General Administration
Posted 05/01/08 -- Return to top
New days and hours of operation for the Public Surplus Retail Store
Starting May 1, 2008, the public Surplus Programs Retail Store will be open as follows:
- Thursday, Noon to 3:00 p.m.
- Friday/Saturday, 9:00 a.m. to 3:00 p.m.
Warehouse hours for Priority & Priority+ organizations is now Monday - Friday, 8:00 a.m. to 4:30 p.m.
Posted 04/17/08 -- Return to top
CI issues year-end notice
In order to meet fiscal year-end delivery and invoicing requirements, Correctional Industries has identified the following order cut-off dates for delivery by June 30, 2008:
- Non-standard/convenience/90-day – April 1, 2008
- Standard/60-day – May 1, 2008
- Fast fulfillment/7-day – June 23, 2008
After these dates, Correctional Industries will review requests and accept orders based on the type of product and quantity. Call your account Executive or contact Customer Service at 1.800.628.4738.
Posted 04/03/08 -- Return to top
Recycled paint contract open for use
The
state's first comprehensive contract specifically for recycled paint is
available for purchases by state agencies and political subdivisions.
Recycled paint tends to be roughly equal or lower in price than the virgin paint counterpart, depending on the purchase location, and is equal in performance. This contract was accomplished in partnership with the Department of Ecology and is intended to meet the spirit and intent of sustainability requirements in Executive Orders 02-03 and 05-01.
State Master Contract 00207 – Recycled Latex Paint provides "consolidated" paint (95 percent or more post-consumer material) that meets the Green Seal organization's GS-43 standards. The contract was awarded to Metro Paint of Portland, Ore.
Recycled paint on this contract is available from Metro Paint in Portland and two locations in Washington: BJ's Paint 'N Place in Tumwater and Eco Depot in Spokane.
Sales on the contract are tied to the amount of Washington waste paint the contractor acquires, a closed-loop process that also reduces pollution in our state.
This contract is in effect through February 28, 2010. For more details, visit OSP's contract portal for Contract 00207.
Posted 05/15/08 -- Return to top
Printer cartridge returns and recycling
The state contract for office supplies (#09205) offers customers an easy way to return new unwanted printer cartridges. Office Depot, the contract vendor, also offers free used cartridge recycling.
Please follow the simple steps below to return an unwanted new cartridge or to recycle an old one:
Returns
- All inkjets and laser cartridges purchased off of the office supplies contract are delivered with a prepaid shipping label for returning these items.
- Returns can either be stored or returned to Office Depot with your next delivery. You can also call the parcel company, identified on the return shipping label, to arrange the pick up of your return item.
- Customers in facilities not using the return policy guaranteed under the contract are responsible for returning inkjet or laser cartridges
- Central Stores and Consolidated Mail Services will no longer provide this service.
Recycling Boxes From Office Depot
Office Depot will recycle both inkjet cartridges (item #816656) and laser cartridges (item #824712) for free.
Customers should place the recycling collection box provided by Office Depot in a convenient central location. When it is full, seal the collection box and return it using the pre-paid shipping label provided. You can then order a new collection box.
Agencies can contact their Office Depot Team for more details or call GA at 360-902-7400.
Posted 05/15/08 -- Return to top
P-Card vs. Travel Card
Some customers have expressed confusion over the different credit cards available for travel and state business purposes.
In a nutshell, here is a description of the cards:
Purchasing card (P-card): The P-card is used to purchase goods and services. Rebates are paid directly to customers on a quarterly basis.
Corporate card (travel)
A “ghost” card (no plastic) is traditionally used to purchase airfare, but it
can be used for other travel services, such as hotels, rental cars, and travel
agents.
There are also corporate cards, which can be either in the department’s name or individual’s name, with either corporate liability or individual liability. An agency can choose which option works best for it.
One-Card
This card is used to purchase anything. If an agency chooses a one-card program,
all its cards have to be one-card. Rebates are paid directly to the agency on an
annual basis.
Posted 05/01/08 -- Return to top
Vendor and Contract Report Card
The following contracts are due to expire soon: the Office of State Procurement is in need of feedback from customers who have used any of these contracts. If you have used these contracts, please click on the feedback link and follow the instructions there to add your feedback. Contracts can be viewed online.
| Contract title | Contract # | Feedback due | Contract expires | Feedback link |
|---|---|---|---|---|
| Automatic External Defibrillators | 01904 | 5/19/08 | 6/14/08 |
|
| Dental Supplies & Equipment | 09003 | 6/30/08 | 9/30/08 |
|
| Doors and Frames | 12204 | 6/29/08 | 10/26/08 |
|
| Electronic Parts and Supplies | 03103 | 6/29/08 | 12/8/08 |
|
| Fasteners, General Purpose | 08104 | 6/29/08 | 9/30/08 |
|
| Flags, National and State | 07805 | 6/5/08 | 10/5/08 |
|
| Genetic Testing Services | 02504 | 5/26/08 | 6/30/08 |
|
| Lap Specimen Testing Services | 07905 | 7/14/08 | 10/31/08 |
|
| Medical Physicals | 06604 | 6/16/08 | 8/31/08 |
|
| Pharmaceutical Services | 02206 | 5/26/08 | 6/30/08 |
|
| Plumbing Supplies | 03104 | 5/29/08 | 6/7/08 |
|
| Preferred hotel provider | 07404 | 5/31/08 | 12/31/08 |
|
| Rainwear, Industrial Type | 05206 | 6/15/08 | 10/15/08 |
|
| Urinalysis Test System, Field Kits (MMCAP) | 08301 | 6/4/08 | 7/31/08 |
|
Updated 05/15/08 -- Return to top
Office Depot vendor performance survey
In order to assist Office Depot in maintaining and further developing our partnership for Contract 09205: Office Supplies. Material Management Center aka Central Stores is requesting all end users of the 09205 contract to take a moment and participate in their online survey. Thanks for your participation.
Posted 05/15/08 -- Return to top
Furniture contract renegotiation
The Office of State procurement will begin June 2008 to re-negotiate State Contract # 14393 (Furniture: Office, Dormitory & Misc. Items) with CI (Correctional Industries). The state will be setting up a stakeholders group to obtain information for these negotiations.
If you have an interest in being a part of this stakeholders group, have concerns regarding this contract, or would just like to be a part of this group, please contact Contract Specialist Tim Shay:
Tim L. Shay
210 11th St SW
Olympia WA 98504
360-902-7431
tshay@ga.wa.gov
Thank you for your willingness to be a part of this group.
Posted 05/15/08 -- Return to top
