Last update: 04/15/2008

Services & fees

Services

The following services are available as part of the Purchasing Administrative Fee (PAF):

 

Fees - State agencies

Purchasing Administrative Fee (PAF):

  • 1.5% of contract purchases (less PAF-exempt contract purchases) of the first fiscal year x 2
  • Payable biennially, monthly, quarterly or semiannual
  • Fees may change subject to negotiation

 

Fees - Political subdivisions & non-profit organizations

Annual expenditures Two-Year Membership Fee
$0 - $3 Million $400.00
$3 - 7.5 Million $1,000.00
$7.5 - 30 Million $2,000.00
$30 - 68 Million $4,000.00
$68 - 90 Million $6,000.00
$90 - 150 Million $8,000.00
Over $150 Million $10,000.00

 

Additional services

The following special services are available for fee as follows:

Category Fee Service
Contract development that is not part of base agreements $90 per hour OSP and the customer, on a case-by-case basis prior to commencing the work, will determine total charges for non-base level contracts. A percentage of value fee, or flat fee may be negotiated as an alternative, prior to commencing the work.
Professional Service Solutions $90 per hour Contract development is charged at the hourly rate.  There is no OSP fee to the customer for use of existing professional and technical services contracts.
Purchase Authority   $90 or 0.5% of estimated purchase authority value OSP and the customer, on a case-by-case basis prior to commencing the work, will determine total charges for purchase authority.
Single Purchase Requisition – RFQ process (Purchase Order Value Between $0 and $43,900)

$180

(for initial 2 hours – $90 charged for each additional hour) 		 Under the direct buy provision, competition is not required but encouraged for purchases $3,100 or less.  Items over $3,100 require competition using the request for quotation procedure.  Evaluation is based on price and vendor/product performance.  The purchase is usually a single item to a few line items.
Single Purchase Requisition – formal sealed bid process (Purchase Order Value Between $43,900 and $100,000). $360

(for initial 4 hours – $90 charged for each additional hour)

 Formal sealed bid process required. Probability of complex bid/product evaluation. May require pre-bid conference and consultation with agency and bidding community. Bids are evaluated on price, vendor/product performance, in-state reciprocity, Correctional Industries and recycled content preferences, along with any other preferences provided by law. Dollar value may create some posturing by bidders to precipitate protests. Costs associated with Attorney General referral or litigation will be negotiated with the agency.
Single Purchase Requisition – formal sealed bid process (Purchase Order Value Between $100,001 and $500,000)

$720

(for initial 8 hours – $90 charged for each additional hour) 		 Formal sealed bid process required.  Usually requires purchasing manager review.  May require complex specification development, weighted value bid evaluation with multiple award criteria.
Single Purchase Requisition – formal sealed bid process (Purchase Order Value Over $500,000)

$1,080

(for initial 12 hours – $90 charged for each additional hour)

 

 Formal sealed bid process required.  May require legal review or advice.  May also require OSP executive management approval.
1-Year Add-On Contract

Charged at the rate of applicable Single Purchase Requisition process

 

 Formal sealed bid process required.  Probability of complex bid/product evaluation.  May require pre-bid conference and consultation with agency and bidding community.  Bids are evaluated on price, vendor/product performance, in-state reciprocity, Correctional Industries and recycled content preferences, along with any other preferences provided by law.  Dollar value may create some posturing by bidders to precipitate protests.  Costs associated with Attorney General referral or litigation will be negotiated with the agency.
Purchase Order Add-On $180 A customer request to make a purchase from a 1 year add-on contract.  The customer submits a requisition to OSP and OSP processes the purchase order. Anyone may use, not just the originating customer.
Cancellation of purchase requisition or purchase order $90 A cancellation fee will be charged if the procurement process has started, and the customer requests cancellation. This cancellation fee is in addition to any other fee(s) for work performed up to the point of cancellation.
Landscaping Contracts

$90 per hour set-up fee

(minimum of $540)

plus $1,080 per location, per year

 

 Set-up fee includes development of standard bid documents, cost evaluation, and bid award.  A contract administration fee of $90 per hour for 12 hours per year $1,080) will be charged for each location described in the contract.

Additional OSP services:

  • Conduct a site visit with agency representative ($90/hour)
  • Conduct non-cost factor evaluations ($90/hour)
  • Arrange and/or attend a pre-award meeting with the agency representatives and the vendor ($90/hour)
  • Special advertising (cost of ad plus $90 for ad placement and invoice processing)

Options:

  • Develop landscaping contracts in-house – saving the $90 per hour set-up fee.
  • Administer landscaping contracts in-house – saving the $1,080 annual per-location fee
Supply Chain Management Consulting Service

No fee for initial consultation

$90 per hour thereafter

 

 Professional solutions for inventory management, space utilization and delivery needs.
Palletized Storage $12  per month, per pallet Dry and heated storage in the MMC warehouse.
Freight Service Bid per job Deep discounts by backhauling your items on regularly scheduled runs that coincide with Central Stores delivery routes.

 
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