How to use the Mailing Instruction Form or "Pink Slip"

1st Class Presort (forward)

By using this service you pay less postage.  If an address correction is available through our on-line system, CMS will make the correction and forward the mail.  Sent same day if received at CMS before 2:30pm.

1st Class Presort (return)

Pay less postage with this service.  If an address correction is available through our on-line system, CMS will make the correction and return the mail to you.  Returning your mail allows you to update your mail lists, speeding up future mail processing.  After updating your lists, return the unopened mail piece to CMS.  We’ll upgrade the meter date and forward the mail to USPS.

1st Class Same Day

Sent same day.  If CMS receives it before 2:30pm, it will be sent at the presort rate.  If received after 2:30pm, it will be sent out at the full postage rate.

Other

For requesting special services.  Please describe in the space provided.

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1st Class

For large envelopes, generally 9 X 12.  No postage discount.  Sent same day if received at CMS by 5:00pm.

Priority

Expedited mail delivery for less cost than USPS Express.  2-3 day delivery time. Most cost effective on items over 16 ounces.  (Priority mail is not trackable unless combined with an extra service such as certified or registered.)

SmartMail

Use SmartMail to obtain postage discounts on qualifying flats and parcels.

Expedited

2-5 day delivery time.

Budget

5-10 day delivery time

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1st Class

Parcels weighing up to 13 ounces.

Priority

Parcels weighing 70 lbs. or less.

Parcel Post

Use Parcel Post when value is most important. Thick envelopes, tubes and small and large packages can be sent using Parcel Post.  2-9 day delivery time.

Media Mail

Limited to books, film, sound recordings, video tapes, and computer media such as CDs, DVDs, and diskettes.  Also called “Book Rate.”  Media Mail cannot contain advertising.  Less expensive than Parcel Post.  2-9 day delivery time.

Library Mail

Items on loan from or mailed between academic institutions, public libraries, museums, and other qualified organizations.  Limited to books, sound recordings, academic theses, and certain other items.  Advertising restrictions apply. Each piece must show in the address or return address the name of a school or nonprofit organization.

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Provides up to $5,000 indemnity coverage for a lost, rifled, or damaged article.  Complete USPS form #3813-P.  List the insured amount in the space provided.  No guaranteed delivery times.

USPS Certified

Use this service when you need to verify that you’ve sent a letter or package.  Complete USPS form # 3800. Should be combined with Return Receipt form # 3811 for proof of delivery.

Registered Mail

Use this service when sending valuable or irreplaceable items.  Items you send with Registered Mail are place under tight security from the point of mailing to the point of delivery, and insured up to $25,000 against loss or damage.  Complete USPS form #3806.

USPS Return Receipt

For proof of delivery.  Complete USPS form # 3811.

• Addressee’s address - Anyone at the delivery address may receive and sign for the mail piece.
• Restricted delivery - Use Restricted delivery when you want your mail to reach a specific recipient.  Only the addressee can receive and sign for the mail piece.  Complete section 4 of Return Receipt (form 3811).

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Air - Global Airmail to virtually anywhere.  4-7 day delivery time.

USPS Global Express - Expedited delivery to over 190 countries.  3-5 day delivery time.

FedEx - Use International airbill and fill out customs forms.

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USPS Express

Next day delivery to most domestic destinations if at CMS by 2:30pm.  Use this service for overnight delivery to PO Boxes.  On-line tracking available.

UPS

Use this for UPS next day service.  UPS pick up time from CMS is at 4:40pm.

FedEx

Use this for FedEx next day service.  FedEx pick up time from CMS is 5:00.  Fill out a FedEx Airbill.

2nd Day Delivery

2 day delivery time.  Mark USPS, UPS, or FedEx.

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FedEx Ground

Delivery in the US in 1-5 business days.

UPS Ground

Delivery in the US in 1-5 business days.

CMS Rate Shop (find best rate and ship)

CMS will compare vendor cost and send the most cost effective way.

Insure amount $

Enter amount.

Ship Notification

• Email - to have a tracking number sent to you include your email address.
• Package ID - If multiple packages are sent to the same address, a separate tracking number will be sent for each.  Mark package 1 of…, 2 of…, etc. and keep a record.

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Job No.

Use this section only if you know the job number.

Insert Jobs - insert documents into envelopes.

• Fold - fold documents
• Label - apply labels
• Burst - separate perforated documents
• Trim - detach edge of continuous feed computer paper
• No. of Pieces per envelope - indicate number of pieces to be inserted into each envelope.

Return Extras

Indicate whether or not extra envelopes or documents need to be returned to you.  CMS will recycle extras if no return is requested.

Return Envelope

Indicated if a return envelope is to be inserted in the mailing.  Please provide the return envelope.

Please provide samples of the finished job

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