Last update: 06/18/2008
Tips for sending & receiving mail
Campus mail distribution area
Campus
mail is mail sent from agency to agency through the state mail system. The
delivery area includes the I 5 corridor from Marysville to
Vancouver, and encompasses the area from Aberdeen/Hoquiam on the Pacific Ocean
shoreline to Enumclaw on the western slopes of the Cascade Mountains.
We service more than 600 locations in the Olympia, Lacey, Tumwater, and Capitol Campus area from 6 a.m. to 5 p.m., Monday through Friday. We also maintain a limited pickup and delivery schedule on Saturdays and Sundays during the Legislative session. See the Distribution Map for details.
We are committed to next day delivery of campus mail. Mail received by 5 p.m. will be delivered by 5 p.m. on the next scheduled delivery day. Upon request, we will provide a scheduled same-day delivery. Contact customer service for details.
Recycled mailing supplies (Department of Information Services boxes and plastic bags, campus envelopes, rubber bands, etc.) can be ordered free of charge.
Using campus mail service
The following guidelines will ensure efficient campus mail service:
- Designate the same location for mail delivery and pick-up if possible
- Have mail ready 15 minutes prior to scheduled pick up times
- Address and package envelopes and cartons properly
- Break larger parcels into smaller cartons if heavier than the 70 pounds
- Make prior arrangements for unusually large mailings or shipping of hazardous materials (this must comply with all state and federal requirements). Contact us for details.
Addressing campus mail
Click an image to view proper addressing of campus mail and packages:
Package
Incoming mail
Note: State employees are prohibited from using the state mail system for personal mail, including mail order and catalog items.
We
provide same-day delivery of all properly addressed small packages and
letters received from the U.S. Postal Service (USPS). We pick up
incoming mail to the 98504 zip code in bulk from the Olympia post office,
then sort it to more than 900 PO Boxes that serve over 54,000 employees.
Agencies can reduce incoming mail costs and speed processing by following
these guidelines:
- Remove staff names from bulk mail lists when possible
- Update outgoing correspondence with current addresses including PO Box and 98504 zip code +4
- Communicate the correct mailing address to your customers including the agency, PO Box, and 98504 Zip Code
- Mail can be delayed when the incorrect address is used. Contact the sender and provide correct address information whenever mail is received with an incorrect address
- Use the street address to receive items through carriers such as UPS, FedEx, and DHL
Addressing incoming mail
The individual's name: MR JOHN SMITH The division or work unit: ADMINISTRATIVE SERVICES The department: DEPARTMENT OF AGRICULTURE The five digit PO Box number: PO BOX 42565 The city, state, and ZIP+4: OLYMPIA WA 98504-2565 OR
The individual’s name: MR JOHN SMITH The division or work unit: ADMINISTRATIVE SERVICES The department: DEPARTMENT OF AGRICULTURE The street address: 123 ANY STREET The five digit PO Box number: PO BOX 42565 The city, state, and ZIP+4: OLYMPIA WA 98504-2565
Outgoing
mail services
We provide a full range of outgoing mail services:
- Metering of First Class, priority, periodicals, certified, and registered mail
- Presorting First Class and standard mail to be sent through USPS
- Processing of small packages and expedited mail through contracted vendors, while maintaining manifests on expedited deliveries
- Inserting and document preparation services save valuable agency employee time allowing them to concentrate on their core business
View Mailing Instructions or Pink Slip Usage Page for details on any of these services.
